Job Summary
Position: Assistant Supply Chain Intern (2 Posts)
Reports To: Senior Procurement and Supplies Manager
Work Station: Dar es Salaam & Bagamoyo
Apply By: 7 September 2025
Institute Overview
Ifakara Health Institute (IHI) is a leading research organization in Africa with a strong track record in developing, testing and validating innovations for health. Driven by a core strategic mandate for research, training and services, the Institute’s work now spans a wide spectrum, covering biomedical and ecological sciences, intervention studies, health systems research, service delivery and policy translation.
Position Summary
IHI seeks an Assistant Supply Chain Intern to ensure that relationship between IHI and vendors is maintained, overseeing the ordering and delivery process, tracking goods and services to ensure timely, efficient, and compliant delivery of goods and services in accordance with the IHI laid procedures.
Duties and Responsibilities
Procurement Support
- Assist in preparing and processing purchase requisitions, requests for quotations, and
purchase orders in line with institutional and regulatory requirements.
● Maintain accurate procurement records and documentation for audit and compliance
purposes.
Vendor Management
- Assist in conducting supplier due diligence, onboarding, and performance monitoring.
- Maintain and update the approved supplier database.
Materials and Inventory Coordination
- Assist in verifying that the correct materials and quantities requested are issued on time
in line with approved requests - Liaise with the stores team to track incoming and outgoing goods.
- Ensure timely submission of vendor invoices to the payment approval workflow to avoid
delays in supplier settlements
Storage and Stock Management
- Assist on proper storage of items according to their nature and conditions
- Support inventory checks, special stock counts, reconciling discrepancies and assisting with inventory reports
Procurement Tracking and Reporting
- Update and maintain the daily procurement status report to ensure accurate tracking of
all orders, deliveries, and pending items - Assist in maintaining register of all contracts awarded
General Administrative Support
- Assist in filing, organizing procurement and archiving related documents
- Provide administrative support to the Manager and other team members as needed.
- Assist in following up on document approvals to ensure timely processing of procurement and supply related requests.
Qualification and Experience
- Must be a holder of Diploma of Procurement and Supply Management or Procurement and Logistics Management.
- Experience in health-related research sector will be an added advantage
Skills and Competencies
- Be fluent in both English and Swahili languages.
- Computer skills.
- Ability to build and sustain positive working relationships with vendors Customer services oriented.
- Good skills in problem solving, teamwork.
- Customer service-oriented approach.
- Effective communication skills and a professional demeanor.
- High level of integrity, results-oriented, and able to meet deadlines.
2. Position: Assistant Nursing Officer (3 Posts)
Reports To: Study Coordinator – MMS-MAP Study
Work Station: Dar es Salaam
Apply By: 7 September 2025
Institute Overview
Ifakara Health Institute (IHI) is a leading research organization in Africa with a strong track record in developing, testing and validating innovations for health. Driven by a core strategic mandate for research, training and services, the Institute’s work now spans a wide spectrum, covering biomedical and ecological sciences, intervention studies, health systems research, service delivery and policy translation.
Position Summary
IHI seeks a qualified Research nurse /assistant nursing officer who will work at antenatal care clinics and collect data on mothers and infants enrolled in the MMS-MAP study. She/he will play an essential role in data collection for the trial and ensure optimal care is provided for the participants.
Duties and Responsibilities
- To participate in clinical research study as per research protocol, GCP, SOPs etc.
- To ensure protection, rights, safety, and well being of the study participant.
- S/he will be responsible for participant’s recruitment.
- To conduct anthropometric measurements.
- Take blood and other specimens and serve as a liaison with the laboratory.
- To provide counseling on psychosocial and nutritional issues.
- To ensure the participants privacy and confidentiality are maintained.
- To ensure all study related forms are properly and accurately filled and data is entered daily according to the standard operating procedures (SOPs).
- Communicate with other study staff regularly at scheduled meetings and active participation in all meetings.
- Maintain appropriate working relationships between the hospital staff and IHI at large.
- Undertake any other tasks that the supervisor shall reasonably require from time to time
- Any other duties assigned by the PI
Qualification and Experience
- 4 years certificate in Nursing or Diploma in Nursing from a recognized institution, registered with Tanzania Nursing and Midwifery Council (TNMC)
- Prior experience working in clinical research and in an antenatal clinic is an added advantage.
Skills and Competencies
- Ability to use laptop for MMS-MAP study data collection.
- Ability to work under minimum supervision but also within a team.
- Good/Excellent writing and verbal communication skills.
- Excellent attention to details.
- Adhere to IHI core values (Transparency, Accountability, Respect, Integrity and Initiative).
Remuneration
An attractive and competitive remuneration package will be offered to successful candidates as per IHI salary scales.
Equal Opportunity
IHI is an equal opportunity employer. We prohibit intentional biases or discrimination and harassment of any kind at the work place and during recruitment. All employment decisions are based solely on job requirements and individual qualifications, and our recruitment process is governed by the labour laws of Tanzania.
Mode of Application
All candidates who meet the above job requirements should send their application letters together with their detailed curriculum vitae (CVs) showing contact addresses including email, telephone/cell phone numbers and copies of academic and professional certificates to the email address below.
The deadline for this application is 16:30 hrs EAT on Tuesday, 7 September 2025. All e-mail application subject lines should include: Assistant Supply Chain Intern – Dar es Salaam / ASSISTANT NURSING OFFICER – MMS-MAP Study.
Only shortlisted applicants will be contacted for interview.
Senior Human Resources & Administration Manager
IFAKARA HEALTH INSTITUTE
Plot 463 Mikocheni
P.O. Box 78,373
Dar es Salaam, Tanzania
Email: recruitment@ihi.or.tz